Five things that make a good proof-editor

An experienced writer that I know told me a little while ago that he’d given up writing books. Mainly because he got sick of labouring at a manuscript, only to then spend more hours undoing the heavy-handed botch-ups that over-zealous proof-editors were making of his work during the publishing process, as if he were an inexperienced or incompetent newbie rather than one of the most published authors in the country.

William Shakespeare, the 'Flower' portrait c1820-1840, public domain via Wikimedia Commons.

“My proof editor was Sir Francis Bacon.” Maybe. Public domain via Wikimedia Commons.

I knew what he meant. I’ve had a few adventures myself along those lines. I swear some of the proof-editors involved were frustrated writers themselves, stamping their preferred style across mine, even inserting (incorrect) content as if they were co-authors or subject experts.

To me that’s not what proof-editing is about. Sometimes a newbie author needs guidance  - but when an author’s got dozens of commercially published books in their list and have been three-plus decades in the business (as both my friend and I are) it’s a different calculation. If a publisher’s concept of a book is so different from what’s delivered that they think it needs re-writing, it should be sent back to the author with queries.

Thing is, writing – formulating words to convey meaning and carry a reader forwards – is not proof-editing, which is the art of checking those words to make sure they have integrity. They are totally different skill sets. Proof editing is an art of its own, and the task can be summed up in a sentence. Proof editors ensure the quality and consistency of an author’s work and style.

To do that, one of the key skills a proof-editor needs is sensitivity – an ability to detect style and work sympathetically with an author’s words. To achieve their role efficiently and effectively, a good proof-editor should:

1. Understand writing style - how it works, what it’s about, and how to control it.
2. Understand the content sufficiently to make intelligent edits, but not think they know it better than the author.
3. Have an encyclopaediac knowledge of grammar conventions and standards.
4. Be able to work quickly and accurately under pressure.
5. Don’t change their mind half-way about the consistency they’re applying.

This last sounds crazy, the proof-editor’s job is to be consistent – but it’s happened to me.

Have you ever had experiences with proof editors? Good? Bad? Indifferent?

Oh, and if you do meet the criteria and are happy to work for free, call me. :-)

Copyright © Matthew Wright 2014

 

Shameless self promotion:

Also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Kobo http://store.kobobooks.com/en-US/ebook/bateman-illustrated-history-of-new-zealand

Nook is coming soon.

Buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

 

How to write briefly, succinctly – and long

One of the key lessons for writers – repeated endlessly by those who teach it – is keep it tight.

Yes, like a geeky Tolkien fan I had to pose in the entrance, such as it was - you could circle it, just like the door Aslan made to get rid of the Telmarines in .Prince Caspian'.

Succinctly: that’s me, there.

Writing isn’t about word count – it’s about content. The right content. Any sentence that doesn’t move the content along is padding. Keep the focus. Drop those adjectives. If it’s fiction, does it move the plot and character arc along? If it’s non-fiction, how does that relate to the argument?

It’s a sound lesson, and it’s one that usually translates into brevity.

But brevity is not the only way to tackle that particular challenge. The other is writing by floods of words; a profligacy of words; a cascade of words;  words flowing like a river, pooling into great lakes of words, all adding depth to meaning. All without forgetting that essential lesson – that every point, every argument, has to move things forward.

New Zealand’s master was the late Sir Paul Holmes, a journalist whose style involved repeating a phrase, re-nuanced, from different angles. Very chatty, very accessible.  He  used to review my books on air; I was able to repay the compliment, later, when I had chance to review his book on the 1979 Erebus disaster. It was a wonderful book, not least because of Holmes’ fabulous written styling.

I parodied Holmes’ verbal style, explicitly, in one section of my science-fiction history Fantastic Pasts (Penguin 2008). Now out of print.

We find much the same style in the books of an English writing community – Douglas Adams, Stephen Fry and Ben Elton.

I twigged to it when I discovered a passage in one of Elton’s novels in which he took the best part of a page to describe a sink of dirty dishes. A waterfall of words, every one of them essential – because what he was doing wasn’t describing the dishes; he was describing reactions to them.

It was a way of making the reader feel what Elton felt. And there’s similar in Adams’ work (a tragedy, of course, that he passed away). Fry spelt it out in one of his autobiographies – a profligacy of words, a love of words. And yet these people didn’t waste their words; they styled them, lovingly, into shapes and patterns that drew readers in and made them hungry for more.

Something, perhaps, that we could all aim for.

Copyright © Matthew Wright 2014

And now, some shameless self promotion: Want to check out 120,000 words?

It’s also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

Writing only looks easy. But it can be learned.

Writing isn’t something you can sit down and do without training. It only looks that way.

Spot my title in the middle...

Spot my title in the middle…

I’ve noticed, of late, various posts and comments around the blog-o-sphere along the lines of ‘my book is good, because I got positive comments on Good Reads (or Amazon, or Smashwords), so why did an agent say it was terrible?’

Or ‘I got positive comments on Good Reads, but the agent said the book needed this-and-this-and-this…’

Why? There’s no soft way to say this. Fact is that neither writer nor on-line reviewer actually knew what constituted a good book – meaning not just an abstract measure of quality and authorial competence, but what’s required for a specific market.

Agents do. So do commissioning editors.

What’s happened is that the aspiring writer’s sat down and thought ‘I want to be a writer’ – usually, meaning ‘novellist’. They’ve then churned out a novel. Which is, of course, an absolutely wonderful achievement and ambition; and all power to their writing arm. But writing, like every skill, has to be learned – and the four stages of competence apply, absolutely, to writing. I’ve said it before, but it deserves repeating:

1. Unconscious incompetence – you don’t know enough to realise you don’t know what you’re doing.
2. Conscious incompetence – you realise how much there is to learn.
3. Conscious competence – you know what you have to do, but it’s a conscious effort, mechanical.
4. Unconscious competence – it’s become part of your soul and your writing soars.

Going from start to finish takes a million words and about 10,000 hours. There are no short cuts.

Yes, some authors have an aptitude for it – but what this means is that they start off as a talented ‘unconscious incompetent’.

Does that mean giving up? Au contraire, my friends. It’s a challenge; and it’s a challenge that can – must – and will be met.

Training helps. So do writing groups. But the real progress comes from the doing – the hard yards; and the reality is that, until you’ve accomplished at least a sizeable fraction of that million word/10,000 hour learning curve, all writing will be just that – a learning curve.

Equally, it doesn’t mean stuff written along the curve is unpublishable. Quite the contrary – but I guarantee you’ll look back on it later and know you can do better today.

That always happens anyway – learning never stops, even when you’ve become unconsciously competent and writing has become part of your soul.

Copyright © Matthew Wright 2014

 

Shameless self-promotion:

Also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Nook coming soon.

Buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

Essential writing skills: knowing when to stop writing and start publishing

One of the biggest challenges for writers is knowing when to stop. When to let the book go and move on to the next. But it’s tricky. Even hard publisher deadlines don’t stop some authors from tinkering. Or even re-casting.

I had to scrabble over boulders to get this shot. Foreground is Denis Glover's plaque from the Wellington Writers' Walk; background, HMNZS Te Kaha at quayside, Te Papa national museum background (the Tracy Island look-alike).

I had to scrabble over boulders to get this shot. Denis Glover’s plaque from the Wellington Writers’ Walk

That’s why contracts carry amendment clauses. Once a manuscript’s been proofed, everything that changes adds cost to the publisher. The threshold I’ve usually seen for author amendments is five or ten percent of the book, after which the cost of re-editing and re-typesetting is levelled on the author.

The cost calculation is true for self-publishing too (you want to get paid for your time…don’t you?).

And that’s apart from the problems that follow when you’re interrupting the editing process with changes. Trust me – that’s how errors arrive. Unwelcomed. Unheralded. But they’re gonna crash your party.

The point to stop, then, is when the manuscript’s ready for publication. Then it can go through proof- and line-editing, typesetting and so forth without becoming a movable feast and without sending costs through the roof.

Of course it’s easy to say “just stop”. The harder part is stopping. The reason authors tinker is because the work hasn’t attained the conceptual perfection of the idea in their minds. And it’s an endless task, because these things never do. The point to stop, then, is where you are satisfied that your writing takes your reader on the emotional journey you intend. This point is true of all writing, not just fiction. My tips:

1. Starting right makes it easier to stop. If you structurally plan your writing, figure out what you want to say before putting finger to keyboard, you’ll know when it’s finished.
2. Command of styling is essential. That takes practise – and don’t be afraid to put the hours in getting that practise.
3. Get feedback – put your work out to ‘Beta Readers’.
4. Be confident in yourself. Don’t succumb to self-doubt.

What experiences have you had with ‘stopping’ – and how have you dealt with it?

Copyright © Matthew Wright 2014

 

Some shameless self promotion:

It’s also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Nook coming soon.

You can still buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

Writers’ rights with Moral Rights – a quick guide

A reader asked the other week what ‘Moral Right’ meant. It’s an interesting area for writers.

Wright_SydneyNov2011Moral right differs from copyright. You own copyright on anything you create, by default. The copyright holder, alone, has the right to copy the work, but also has the power to grant a license to others to do so. When you sign a publishing contract, you – as copyright holder – are granting them a license to reproduce your material. Usually the copyright holder receives a royalty for each copy sold under that license. However, copyright is transactable – you can sell that copyright, along with the licenses, to somebody else. Then they get the royalties from the sales of the work.

That’s how the Beatles’ back catalogue ended up with Michael Jackson, for instance. It’s also how the film rights for The Hobbit ended up where they did, because apparently Tolkien sold that particular right in 1969 to pay a tax bill.

Moral right is different. The Berne Convention for the Protection of Literary and Artistic Works, issued in 1928,  defines it (article 6) as: “Independent of the author’s economic rights, and even after the transfer of the said rights, the author shall have the right to claim authorship of the work and to object to any distortion, modification of, or other derogatory action in relation to the said work, which would be prejudicial to the author’s honor or reputation.”

In other words, you have a right to be associated as author of your work – and a right to object to derogatory presentation of it, even if you’ve sold the copyright or signed a contract in which the copyright is owned by whoever’s commissioned the work.

The thing is, that right has to be actively asserted, which is why you often see the line ‘The author’s moral rights have been asserted’ on the imprint page. Sometimes, it may reflect only partial assertion of that right, and will say so – ‘The author’s moral right to be named as author of this work has been asserted’.

Publishers are well aware of it – which is why many include a clause in contracts stating that a line like this will be on the imprint page. It’s important. Copyright can be sold; moral right cannot, and it is reasonable that authors are not subjected to derogatory presentation of their work, even if it’s reprinted later.

Although most nations have signed, or recognise, the Berne Convention, the specifics of moral right in law differ from country to country.

My advice? I’m not an attorney or lawyer, but I figure asserting moral rights is part of the writing deal. Check out the precise details in your jurisdiction. If in doubt, consult your lawyer on it.

Copyright © Matthew Wright 2014

 

And now, some shameless self promotion: My history of New Zealand, now available as e-book.

Also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

How to grab your readers with a killer opening line

Call me Ishmael, but I figure the oldest and dumbest cliche in the how-to-write industry has to be the one about opening lines.

William Shakespeare, the 'Flower' portrait c1820-1840, public domain via Wikimedia Commons.

“Was it the proud sail of his great verse”? - public domain via Wikimedia Commons.

Of course, that’s because opening lines work. They drag the reader, kicking and screaming, into the words. And it’s true for all writing, not just novels. Journalists have to master the technique from the get-go. So do bloggers.

The opening line has to grab the reader – emotionally. It can do that by posing a question, or creating a sense of unfinished business. ‘In a hole in a ground lived a Hobbit…’

What’s a ‘Hobbit’? When that line floated into J. R. R. Tolkien’s mind, around 1930, he didn’t know either. He had to write the novel to find out.

However, that experience of having a killer opening line first off isn’t too common. Usually they have to be wrestled into existence. That, I figure, is also why writers often sit there with blank page, or a lone cursor winking at them on screen, and – don’t start.

Part of the problem is that we’re not often told how to write one. Recently I pointed out that advertisers have a lot to offer.

But there’s also the fact that – often – the writer won’t yet know exactly what they’re drawing the reader into. Tolkien didn’t – he had to write The Hobbit to find out. Most of us, though, have ideas when we start, but can’t quite figure out the way that translates into the starting words. So try this trick: don’t write one. Today’s age of word processing makes it easy to start writing without that first line, then back-fill. Often the line will pop into mind as you go along. Indeed, that first line might be the last thing you write into the work.

What does an opening line demand? It must:

1. Grab – by posing that question, often perhaps built around an emotion. The book opens with a character crying. Why?

2. Hold – by making that question compelling. Why should we bother with this character crying? What’s different?

3. Draw – pull the reader on. This means the second line has to be equally as ‘grabby’. And the first paragraph.

The trick is to make all this happen in ways consistent with the style and tone you’ve chosen for the book – not to have that first sentence hanging out there as an over-written, over-constructed device. Even though it is, when it comes down to it, exactly that.

Do you ever have trouble with opening lines? Have you ever read a book and been hooked from the get-go? I’d love to hear from you.

Copyright © Matthew Wright 2014

 

And now, some shameless self promotion:

It’s also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Nook coming soon.

You can still buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

Essential writing skills: breaking down the writing process

I mentioned a while ago that planning was essential to effective writing. Not just planning the content, but planning the whole thing – from idea to finished written material – as a process.

My Adler Gabrielle 25 - on which I typed maybe a million words in the 1980s.

My Adler Gabrielle 25 – on which I typed maybe a million words in the 1980s.

Planning content and planning production go together, and today I thought I’d outline how that can break down – making it possible to plan things effectively – and efficiently.

This isn’t a non sequitur when it comes to writing. If you’re writing professionally, time is everything. A plan could look something like this:

1. Develop the content. This is what a lot of writers call ‘planning’, and it is, but it’s only the beginning. Whether fiction or non-fiction, there’s bound to be research associated with the project  – and this is the point to define it.

2. Do the research (and yes, I know that this is HUGE. It’ll need planning of itself -this line is akin to writing ‘now build the Effel Tower’, but hey…)

3. Break down the writing process. Deconstruction. Different people will do this different ways, but one approach is to run through discrete drafts – (a) first draft, (b) put in a drawer for a week, (c) come back to it and make revisions, (d) get it read and commented on, (e) take comments on board, (f) repeat until satisfied – or deadline approaches.

4. There is a discrete process to prepare something for release to a publisher, or if you’re self-pubbing, for that publication. I’ve posted on it before.

Now, you might think a defined process like this stands against creativity – reduces writing to a mechanical exercise. Of course creativity has to be allowed to flourish; but the reality of professional writing is that it’s not a hobby. Things have to be done to cost and time. The trick is to train your creativity to fall into place. And to apply principles of time management. More on that soon.

Do you plan what you’re writing as a process? What experiences have you had along these lines? I’d love to hear from you.

Copyright © Matthew Wright 2014

 

And now, some shameless self promotion:

It’s also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Nook coming soon.

You can still buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

A sneak peek inside my ‘Bateman Illustrated History of New Zealand’

A few weeks ago an e-book edition of my best-selling Illustrated History of New Zealand was released by David Bateman Ltd.

Wright_New Zealand Illustrated coverYou can buy that by scrolling down and clicking on the link below. Go on, you know you want to…

Today I thought I’d share some of the pages of the print version.

History, to me, is more than simply recounting past events. It is about understanding the shapes and patterns of life –  exploring how they led to the world we know today. From that, we can understand more about where we are – and where we might go. It is, really, about understanding the human condition.

Sample of p 104. Click to enlarge.

Sample of p 104. Click to enlarge.

For these reasons history must be about people –  their thoughts, hopes and moods. About how they responded to the world they found themselves in. The colonial-age journey to New Zealand, which the sample pages I’ve reproduced here describes, brought that human condition out in many ways; a three month transition between old and new, a rite of passage in which they could shuck off the old world and more fully embrace the dream of the new.

Sample of p.105. Click to enlarge.

Sample of p.105. Click to enlarge.

On these pages I’ve conveyed some of the thoughts of those settlers – click to enlarge each page. The poignancy of the journey was deepened, for many, by tragedy; children, particularly, were vulnerable – and often died, something the colonial government deliberately addressed in the 1870s. That’s covered elsewhere in the book.

The opportunity to write something as big as my Illustrated History of New Zealand – big in the physical sense, big in terms of being an interpretative history of an entire nation – is rare in the career of any author.

Sample of p. 106. Click to enlarge.

Sample of p. 106. Click to enlarge.

The opportunity to then re-write it, ten years on – to re-visit, re-cast, re-think, extend and renew – is almost non-existent. That’s particularly true here in New Zealand where the number of qualified historians to have written large-scale interpretative general histories of the country, solo, in the last 60 years, can be counted on the fingers of one hand.

Sample of p. 107. Click to enlarge.

Sample of p. 107. Click to enlarge.

These samples have a copyright notice added to them. Pictures, forming part of the design collage, are from the collection of the Alexander Turnbull Library.

My Illustrated History of New Zealand is on sale now in bookstores across New Zealand, or direct from the publisher website. Scroll down for the e-book link.

Copyright © Matthew Wright 2014

Some shameless self promotion:

It’s also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Nook coming soon.

You can buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

What writers can learn from fantasy RPG’s

Back in the early 1980s I used to do role-playing games. It began with the old classic, Advanced Dungeons and Dragons™, which came with hardback rule books, dice and long evenings with friends where everything was defined by random die roll:

Dungeon Master: You enter a room and [rattle of dice] find a wardrobe.
Player: My character opens the wardrobe and [rattle of dice] steps in. Are there fur coats?
Dungeon Master: [rattle of dice] The wardrobe is a shape shifted Gob Monster. Make a saving throw.
Player: [rattle of dice] Failed.
Dungeon Master: You’ve been swallowed and are about to pass through the [rattle of dice] duodenum.
Player: My character says [rattle of dice] “Aaaargh”.

Part of the fantasy world map I devised, with friends, for our RPG. This is the bit I managed to digitise.

Part of the fantasy world map I devised, with friends, for our RPG. This is the bit I managed to re-draw and digitise. Similarity to the coast of Hawke’s Bay, New Zealand, is entirely coincidental. Honestly, officer.

However, our little group balked at the way the whole was framed around hack-and-sorcery stereotypes, into which had been droozled elements of Tolkien. Then there was the way characters were ‘aligned’ to a nine-space cliche morality grid. Even as young twenty-somethings, we knew human reality was a tad more complex:

Player: My character backstabs the Elf and steals the magic dingus.
Dungeon Master: You can’t do that, you’re Lawful Good.
Player: Haven’t you heard of the law of the jungle...and it’s good for me.

We shortly ditched the game and swung into creating our own, which was very different and built around telling the story of characters in a fantasy world, largely via what amounted to improvised theatre between the players – collaborative creativity. Character names varied from the German slang for ashtrays to a brand name of analog synthesisers. Place names commemorated 1980s synth-pop bands and motorcycle part makers. The rest came from Bored of the Rings

The panel of one of my analog synths... dusty, a bit scratched, but still workable.

This brand of analog synth became a character name. I own the synth pictured here…but it wasn’t my character. Anybody care to guess the name?

As you can guess, if it was silly, it usually happened. A lot got written down. And therein is the lesson. It was good practise. The rules and scenarios demanded creativity, and an ability to write in ways others could follow. Afterwards, we got down to writing down the adventures. None of it is publishable – or readable outside the playing group, now scattered. (The guy that developed the map and game with me, these days, is an indie film-maker in the UK, for instance.)

I last played our RPG©®™ nearly 30 years ago. We’d come to the end of the world scenario, and our characters had gone through their development arcs. We deliberately ended it with a final adventure that wrapped up the characters. The end. It was fun at the time, but I don’t miss it. What counts – now – is the way it created writing experience. Part of the million word journey from unconscious incompetence to making writing part of your soul.

Did you play AD&D™ or its variants? Did you write down those adventures? Or is there something else you’ve done that has captured your imagination and got you writing?

Copyright © Matthew Wright 2014

 

And now, some shameless self promotion: Where that million word apprenticeship led me:

It’s also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Nook is coming soon.

You can still buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410

Writing isn’t an automatic skill…but you can learn

There are three things people usually imagine they are better at than they actually are.

My Adler Gabrielle 25 - on which I typed maybe a million words in the 1980s.

My Adler Gabrielle 25 – on which I typed maybe a million words in the 1980s.

One of them is driving. We all think we can out-drive The Stig…don’t we? Another is writing. The third? Er…well, anyway, today I’m going to look at the idea that because someone did high school English, they can write.

A lot of that flows from the western supposition that a writer’s skill set is defined by expertise in subject matter. The writing itself? It’s an assumed skill. That was certainly the case when I was studying history at university, where everything was taught about the subject – and nothing about how to express it (which is at least half the challenge).

The fact that writing, itself, is a learned skill – just as in-depth and hard to master as history, or any of the sciences – doesn’t often surface. But it is.

The thing is that high school writing skill fully equips most of us to get by in the ordinary world – to write those postcards, those letters or emails, or whatever. But it’s at the start of the skill scale for professional writers. It’s ‘unconsciously incompetent’ – the first level. The point where people don’t know what they don’t know.

That’s why so many imagine they’re better than they actually are. ‘I learned to write, so I can just do it’.

My wife ran into this when she did a course, a while back, on writing childrens’ books – presented by one of New Zealand’s top kids’ book writers. Most of the aspiring writers there had just retired and envisaged themselves ‘becoming writers’ as their retirement career. They were full of questions about contracts and what size of advance to ask for.

No no, the presenter insisted. First you have to learn how to write.

Ripple of shock through the room. Nobody had thought of that. They could write…couldn’t they? Actually…no.

These people, you see, were at that ‘unconscious incompetence’ stage.

There are three steps after that – ‘conscious incompetence’, where the writer gets a handle on what they have yet to learn, then ‘conscious competence’, where they’ve learned it but need to think through every step. Then – finally – ‘unconscious competence’, where the skills have become part of your soul.

The distance from start to finish is about 10,000 hours or one million words. There are no short cuts.

But it’s do-able, and the rewards are tremendous. Not financially (trust me!) but certainly in terms of satisfaction.

I think so, anyway. You?

Copyright © Matthew Wright 2014

 

Some shameless self promotion:

It’s also available on iTunes: https://itunes.apple.com/nz/book/bateman-illustrated-history/id835233637?mt=11

Nook coming soon.

Buy the print edition here: http://www.batemanpublishing.co.nz/ProductDetail?CategoryId=96&ProductId=1410